It may be simple to press a button on a machine, but not when the project is too involved (i.e. multiple sizes of paper, multiple colors of paper, different finishing, etc.). The more complicated the job is, the more time it will take to complete and the more the likelihood that errors will occur. This is why there are specialty Copy Service companies in the industry today.

One might think that a good idea would be to hire copy staff, but copy projects only happen in bursts. So what happens when a copy staffer doesn’t have any copy work to do? The answer is that the company ends up paying more in salary than they would if they would have just outsourced the work. Futhermore, and to be quite honest, copy work is redundant and boring, so it is difficult to maintain a low employee turnover rate.

How about leasing some copiers and locating them onsite? Unfortunately, end-users (public) do not get nearly the discounts in leasing like the Copy Service companys do. Arguably, end-users end up paying more on their monthly lease than they would pay a Copy Service company to do the job. That doesn’t even take into consideration the maintenance cost and maintenance time copiers require.

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