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Archive for the ‘ Document Storage ’ Category

It is very common for an attorney or legal client to make a request regarding Concordance or Summation. This request is usually part of a project that would possibly entail scanning, Bates labeling, indexing, image conversion, etc. A common example would be a paralegal requesting to have legal documents picked up, scanned, electronically Bates labeled (i.e. BS001-BS1001) and brought back on a CD/DVD in a Concordance (or Summation) format.

Concordance and Summation (http://law.lexisnexis.com/concordance and http://www.summation.com/) are proprietary softwares to the legal industry that allow a firm’s staff to organize case files in an electronic format. Hence, legal firms will request one of the two formats, so that they can automatically load the electronic images in the database. That is to say, if they own one of these software packages.

ABOUT PROJECTCENTER:

ProjectCenter is a single-source service company providing marketing and document solutions to small, medium and large-sized businesses in the U.S. area. ProjectCenter is based in Phoenix, Arizona and its services include graphic design, web design, printing, copying, scanning and mailing. For more information, please call (602) 252-6655 or visit  www.makepapereasy.com.

Online Repository (a.k.a. Online Depository) is an outsourced, off-site place where electronic files and documents can be stored. This service is often tied to scanning, meaning clients that use scanning services also use Online Repository services on occasion. In addition to the benefits of scanning, such as the reduction of physical space and more efficient organization of documents, Online Repository allows a client to hold these documents off-site. Here are some benefits:

1) Off-site backup might be considered most important for minor and major distasters occurances. Moving locations, fried computers, stolen equipment, stolen data, fires,  and destructive weather are all issues that can be overlooked until they happen. Needless to say, having information off-site protects clients from lost data.

2) Lately, with the ever-mounting traffic problems, people are working from home. Online Repository allows clients to access information from anywhere. This saves time on the management needed to give outside users access to vital documentation.

3) Off-site backup reduces the space needed for onsite backup, allowing clients to reduce the budget needed for storage in their I.T. departments.

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